RUSA board ensures that the association mission and bylaws are reviewed annually. Amendments to the bylaws may beproposed by the Board of Directors, or by means ofa written petition signed by not less than 200 RUSA members. Amendments to the bylaws require a vote by the RUSA membership and are passed by a majority vote.The complete text of any proposed amendment shall accompany the ballot. The ALA Policy Manual stipulates that amendments to the Bylaws, when placed on the ballot, will be accompanied by pro and con statements of not more than 250 words each, such statements to be prepared by two Board members (who voted on opposite sides of the issues as indicated by their voting record) appointed by the President.
RUSA Board is the deliberative and decision-making body of RUSA. It sets the policies of the division and the program for the division in relationship to the goals and objectives identified by its membership and by ALA, and in context of the RUSA Strategic Plan. It is also the body to which division level committees, sections, and interest groups ultimately report. Board members are responsible for the affairs of RUSA. RUSA Board consists of voting and non-voting members. Voting members are:
The Executive Director is a non-voting member of the Board. Duties of the Board
The board sets policy and the staff implements it and carries it out.
The board establishes goals that are related to RUSA’s priorities and shapes a strategy for the future. The board also establishes objectives that are related to the goals. Objectives should be specific, measurable, active, relevant and timed.
The board approves the budget to support the goals/objectives of RUSA.
The board monitors policy implementation and achievement of the goals/objectives.
Reports, action item forms, and documents for the Board will be posted publicly in Connect prior to the meeting.
The President in consultation with the executive director will set the agenda.
The agenda is a “consent agenda” for consensus and non-controversial items and will consist of the following sections:
approval of minutes if not approved between meetings
reports from the president, vice-president and executive director
a "new business/action item" section for board actions and votes, and for discussion of new business. This section assumes that the most important organizational business comes first. Individuals bringing items to the board must make sure that all appropriate RUSA groups have had an opportunity to review the proposal prior to the board discussion
A “discussion/announcements" section to bring to the board specific issues, questions or announcements, and to provide discussion time on the agenda for exploring important matters of substance or process.
All agendas will be rolling agendas.
We will begin and finish on time.
We will address questions to the chair of the meeting who may direct questions to another board or staff member.
We direct the chair to conclude each item with a consensus statement and intended action for confirmation.
Rights and Responsibilities:
Clarification of board documents should be requested prior to the meeting.
Agenda items may be pulled from the consent agenda for any reason and at any time.
Board members will arrive informed and prepared or so inform the chair before the meeting. Members are expected to be engaged, asking questions and posing solutions.
Board members are expected to be courteous and respectful to one another’s ideas and opinions.
Board members acknowledge that silence is consent.
Online votes of the Board of Directors may be taken provided they are authorized by the officers of the Association.
All voting Board members are canvassed simultaneously.
For votes by the Board of Directors, three-fourths of the voting membership of the Board of Directors shall constitute a quorum, and a three-fourths majority of those voting shall be required to carry.
On each online vote, each voting Board member shall have the option of:
Vote for the motion
Vote against the motion
To hold for discussion at the next regularly scheduled meeting.
The voting window shall be 7 days.
Actions shall be confirmed at the next regular meeting of the Board.
Voting will take place on an electronic system such as Survey Monkey or Doodle or ALA Connect.
RUSA Leadership Council
RUSA Leadership Council (RLC) advises, in a non-voting capacity, the RUSA Board on RUSA goals, objectives, priorities and budget. The purpose of the Leadership Council is to unify the RUSA leadership, improve communication throughout the division, reduce duplication of effort, and align goals of units within RUSA with the overall strategic plan.Duties and Responsibilities of the RLC
Advise and provide feedback to the RUSA Board on the activities, priorities, policies and budget of the association through meetings, ALA Connect and the RUSA Leadership listserv
Suggest the creation of task forces as needed to address division or professional needs
Communicate needs, concerns, solutions and ideas promptly and collegially
Members of the RLC are:
Division Level Committee Chairs
Interest Group Chairs
RUSQ, RUSA Update, and editors
Active Task Force chairs
All RUSA office staff
A meeting notice is sent to RLC and made public to the membership by the president 10 days in advance of a RLC meeting. The president will also call for agenda items. The ground rules for meetings and the rights and responsibilities of the RUSA Leadership Council are the same as the RUSA Board. Agendas are set by the RUSA President and RUSA Executive Director. The RUSA Past President leads the meeting. To request agenda items, please contact the RUSA President at least 24 hours prior to the meeting.